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Our Services

Our suite of services are comprehensive, incorporating share registry administration, meeting and capital market services, as well as various specialist functions including the administration of employee option schemes , company secretarial services, shareholder analytics and investor relations.

Share Registry

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Share Registry Administration

Registry management can be an expensive and time-consuming overhead for your business. Registry management is our core business, let our experience, systems and processes help to significantly reduce the cost of your registry management overheads and free up time so that you can focus on your core business.

FTS offers a complete solution to your share register management needs, using state of the art data management systems which allow us to manage share registers with a quick, convenient and reliable approach.

  • Transition and implementation of registers
  • Maintenance of shareholder details
  • Processing of transfers, allotments and redemptions
  • Calculation and payment of dividends and distributions
  • Application for Exchange Control approval on behalf of clients
  • Reconciliation of bank accounts
  • Calculation and allocation of advisor commissions
  • Capital Raising Corporate Actions (IPOs, Rights Issues, Private Placements)
  • Bond Management and administration of interest payments
  • Monitoring of dually listed counters

A more detailed description of these and more of our services is given in the services menu.

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Reports

Reports can be generated daily/ weekly/ monthly/ annually.

We provide detailed shareholding reports; statistics, shareholding movement summaries and consolidated reports as well as detailed share register analysis.

Our system has made us unique in that we have given dynamic service to our clients on most complicated transactions. We have never failed to offer a service to our clients because we couldn’t do it. The customized needs of our clients including various reports have been catered for through our dedicated IT staff and an efficient software environment.

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Employee Share Options

FTS offers management of your Employee Share Ownership Scheme.

Our premium service offering incorporates the full life-cycle of plan management; design, implementation, ongoing administration and regular review and re-design. Our expertise in employee communication and ongoing plan analysis ensures your plans continue to meet the needs of your business and are an effective retention and motivation tool for employees or executives.

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Shareholder Inquiries

For any inquiries please send us an email using the form in Contact Us page or any other email client to [email protected]:

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Estate Administration

FTS administers the registration of Deceased Estate. A Deceased Estates Requirements checklist can be downloaded to assist administrators with the complex and time consuming process of managing an estate.

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Share Registry Administration

Registry management can be an expensive and time-consuming overhead for your business. Registry management is our core business, let our experience, systems and processes help to significantly reduce the cost of your registry management overheads and free up time so that you can focus on your core business.

FTS offers a complete solution to your share register management needs, using state of the art data management systems which allow us to manage share registers with a quick, convenient and reliable approach.

  • Transition and implementation of registers
  • Maintenance of shareholder details
  • Processing of transfers, allotments and redemptions
  • Calculation and payment of dividends and distributions
  • Application for Exchange Control approval on behalf of clients
  • Reconciliation of bank accounts
  • Calculation and allocation of advisor commissions
  • Capital Raising Corporate Actions (IPOs, Rights Issues, Private Placements)
  • Bond Management and administration of interest payments
  • Monitoring of dually listed counters

A more detailed description of these and more of our services is given in the services menu.

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Estate Administration

FTS administers the registration of Deceased Estate. A Deceased Estates Requirements checklist can be downloaded to assist administrators with the complex and time consuming process of managing an estate.

Edit Content

Reports

Reports can be generated daily/ weekly/ monthly/ annually.

We provide detailed shareholding reports; statistics, shareholding movement summaries and consolidated reports as well as detailed share register analysis.

Our system has made us unique in that we have given dynamic service to our clients on most complicated transactions. We have never failed to offer a service to our clients because we couldn’t do it. The customized needs of our clients including various reports have been catered for through our dedicated IT staff and an efficient software environment.

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Employee Share Options

FTS offers management of your Employee Share Ownership Scheme.

Our premium service offering incorporates the full life-cycle of plan management; design, implementation, ongoing administration and regular review and re-design. Our expertise in employee communication and ongoing plan analysis ensures your plans continue to meet the needs of your business and are an effective retention and motivation tool for employees or executives.

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Shareholder Inquiries

For any inquiries please send us an email using the form in Contact Us page or any other email client to [email protected]:

Corporate Actions

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Rights Issues

FTS administers Rights Issues straight from the preparatory stages, offering professional advice through our dedicated team that have expertise in ensuring the success of capital raising initiatives.

FTS has handled rights issues for more than 25 years and a track record of past Rights issues handled can be viewed on our milestones page.

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Share Splits

FTS is responsible for administering share splits. A share split is a corporate action in which a company’s existing shares are divided into multiple shares.

Although the number of shares outstanding increases by a specific multiple, the total dollar value of the shares remains the same compared to pre-split amounts, because no real value has been added as a result of the split. The stock’s market capitalization, remains the same, just like the value of the $100 bill does not change if it is exchanged for two $50s. For example, in a 2-for-1 split, each shareholder receives an additional share for each share he or she holds, but the value of each share is reduced by half: two shares now equal the original value of one share before the split.

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Consolidations

FTS is responsible for administering share consolidations as well as for assisting in the consolidation of registers.

Consolidation is a form of reconstruction. It is the combining of a company’s shares (from a larger number of shares) into a smaller number of shares, each with a correspondingly higher market value. The total value of any Investor’s holdings is not affected by the consolidation.

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IPO Administration

When a company wants to go public, often there are a lot of administrative issues and statutory requirements involved that will prove quite expensive for the company to handle this on its own. FTS has experience in handling IPOs with qualified personnel and executives who can lend advise on how to handle an IPO.

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Bonus Issues

FTS handles the administration of Bonus Issues.

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Private Placements

FTS offers management of your Employee Share Ownership Scheme.

Our premium service offering incorporates the full life-cycle of plan management; design, implementation, ongoing administration and regular review and re-design. Our expertise in employee communication and ongoing plan analysis ensures your plans continue to meet the needs of your business and are an effective retention and motivation tool for employees or executives.

Edit Content

Rights Issues

FTS administers Rights Issues straight from the preparatory stages, offering professional advice through our dedicated team that have expertise in ensuring the success of capital raising initiatives.

FTS has handled rights issues for more than 25 years and a track record of past Rights issues handled can be viewed on our milestones page.

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Share Splits

FTS is responsible for administering share splits. A share split is a corporate action in which a company’s existing shares are divided into multiple shares.

Although the number of shares outstanding increases by a specific multiple, the total dollar value of the shares remains the same compared to pre-split amounts, because no real value has been added as a result of the split. The stock’s market capitalization, remains the same, just like the value of the $100 bill does not change if it is exchanged for two $50s. For example, in a 2-for-1 split, each shareholder receives an additional share for each share he or she holds, but the value of each share is reduced by half: two shares now equal the original value of one share before the split.

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Consolidations

FTS is responsible for administering share consolidations as well as for assisting in the consolidation of registers.

Consolidation is a form of reconstruction. It is the combining of a company’s shares (from a larger number of shares) into a smaller number of shares, each with a correspondingly higher market value. The total value of any Investor’s holdings is not affected by the consolidation.

Edit Content
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IPO Administration

When a company wants to go public, often there are a lot of administrative issues and statutory requirements involved that will prove quite expensive for the company to handle this on its own. FTS has experience in handling IPOs with qualified personnel and executives who can lend advise on how to handle an IPO.

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Bonus Issues

FTS handles the administration of Bonus Issues.

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Private Placements

FTS offers management of your Employee Share Ownership Scheme.

Our premium service offering incorporates the full life-cycle of plan management; design, implementation, ongoing administration and regular review and re-design. Our expertise in employee communication and ongoing plan analysis ensures your plans continue to meet the needs of your business and are an effective retention and motivation tool for employees or executives.

Payment Services

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Cash Dividend Payouts

FTS is responsible for the calculation, processing, and distribution of dividends as well as dividend reconciliation.

Dividend payouts are the amount of cash that a company sends to its shareholders in the form of dividends. The company can decide to send all profits back to its investors, or could keep a portion of it as retained earnings.

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Dividend Reconciliations

FTS administers the payment of dividends as well as the dividend reconciliation.

Dividend reconciliation is an auditing process of finding out if shareholders have received payment of the dividend money and also establishing if the dividend money was paid to the correct shareholders.

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Bond Administration & Interest Payments

When companies want to raise money they borrow from the public in the form of bonds. FTS administers the bond register, the transfer of bonds, issuing of bond certificates and coupon payments (debenture interest payments). FTS also administers the repayment of the principal amount to bondholders at maturity.

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Scrip Dividend

FTS manages the processing and administration of scrip dividends.

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Cash Dividend Payouts

FTS is responsible for the calculation, processing, and distribution of dividends as well as dividend reconciliation.

Dividend payouts are the amount of cash that a company sends to its shareholders in the form of dividends. The company can decide to send all profits back to its investors, or could keep a portion of it as retained earnings.

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Dividend Reconciliations

FTS administers the payment of dividends as well as the dividend reconciliation.

Dividend reconciliation is an auditing process of finding out if shareholders have received payment of the dividend money and also establishing if the dividend money was paid to the correct shareholders.

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Bond Administration & Interest Payments

When companies want to raise money they borrow from the public in the form of bonds. FTS administers the bond register, the transfer of bonds, issuing of bond certificates and coupon payments (debenture interest payments). FTS also administers the repayment of the principal amount to bondholders at maturity.

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Scrip Dividend

FTS manages the processing and administration of scrip dividends.

Meeting Services

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Management of General meetings of shareholders

FTS provides comprehensive Annual & Extraordinary General Meeting services to ensure a first class event that engages your investors, optimises results and enhances your brand. Our dedicated professional meeting team have a track record of successfully delivering some of the most high profile events on the Zimbabwe Stock Market calendar. Our expertise, technology and dedication combine to deliver premium event management and sound strategic guidance based on your requirements.

Our services incorporate every aspect of the event including distribution of the meeting notice within the required dates and mailing of notices to shareholders. We assist in the initial event planning and preparation by doing a meeting dry run at your request. We offer assistance in drafting the chairman’s speech (a draft copy can be availed on request) and we provide smooth voting process aided by our state of the art polling system with provision of electronic registration and polling on the day, and the subsequent provision of results and attendance reporting.

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Mobile App and Polling Portal

We provide smooth voting process aided by our state of the art polling system with provision of electronic registration and polling on the day, and the subsequent provision of results and attendance reporting.

To access the polling portal system click here

You can dowload the mobile app by scanning the QR Code below.

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Management of Scheme meetings

We Provide comprehensive Scheme Meetings ordered by the Court to be convened pursuant to the Initial Orders in respect of the Scheme and includes any adjournment of that meeting.
 

A scheme of arrangement is a procedure that allows a company to reconstruct its capital, assets or liabilities with the approval of its shareholders and the Court.

A scheme can be used to effect a wide range of corporate restructures. The most common use of the scheme procedure is to effect the same outcome as a takeover bid by transferring all shares in the target to the bidder in return for consideration paid by the bidder to the target shareholders.

 
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Management of General meetings of shareholders

FTS provides comprehensive Annual & Extraordinary General Meeting services to ensure a first class event that engages your investors, optimises results and enhances your brand. Our dedicated professional meeting team have a track record of successfully delivering some of the most high profile events on the Zimbabwe Stock Market calendar. Our expertise, technology and dedication combine to deliver premium event management and sound strategic guidance based on your requirements.

Our services incorporate every aspect of the event including distribution of the meeting notice within the required dates and mailing of notices to shareholders. We assist in the initial event planning and preparation by doing a meeting dry run at your request. We offer assistance in drafting the chairman’s speech (a draft copy can be availed on request) and we provide smooth voting process aided by our state of the art polling system with provision of electronic registration and polling on the day, and the subsequent provision of results and attendance reporting.

Corporate Secretarial Services

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Shelf Companies

Are you in a hurry to own a registered company? Instead of waiting to register a new company, we can sell you a shelf company that is fully registered and compliant, ready for your us

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Share Certificates

We design and produce share certificates for individual shareholders according to their shareholding in the company register. Dealing with the Registrar of Companies on behalf of Clients The services provided here include:

  • Submission of annual returns
  • Updating the Registrar with the changes that happen in your company: Share capital, Domicile address, Company’s Directorate , Change of Name, etc
  • Share Allotments at the Registrar’s office.
  • Lodging and filing of your Special Resolutions, Share Allotments, etc
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New Company Registrations

Are you an entrepreneur with a viable business idea and a solid business plan, seeking to register your own company? We facilitate registration of new companies.

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Change of Name

Not happy with your current business name?

Do you want to make the name easier to pronounce, to shorten the name for marketing, to rejuvenate a brand, to change to new ownership, or you’re just consolidating several companies under one name? Whatever your reason, contact us. We facilitate change of name for companies.

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Name Reservations

Not ready to register your new company now, but you want to reserve a unique name so that you may use it later?

We can help you to reserve the company name before someone else takes it, and you can use it whenever you’re ready.

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Shelf Companies

Are you in a hurry to own a registered company? Instead of waiting to register a new company, we can sell you a shelf company that is fully registered and compliant, ready for your us

Edit Content

Share Certificates

We design and produce share certificates for individual shareholders according to their shareholding in the company register. Dealing with the Registrar of Companies on behalf of Clients The services provided here include:

  • Submission of annual returns
  • Updating the Registrar with the changes that happen in your company: Share capital, Domicile address, Company’s Directorate , Change of Name, etc
  • Share Allotments at the Registrar’s office.
  • Lodging and filing of your Special Resolutions, Share Allotments, etc
Edit Content

New Company Registrations

Are you an entrepreneur with a viable business idea and a solid business plan, seeking to register your own company? We facilitate registration of new companies.

Edit Content

Change of Name

Not happy with your current business name?

Do you want to make the name easier to pronounce, to shorten the name for marketing, to rejuvenate a brand, to change to new ownership, or you’re just consolidating several companies under one name? Whatever your reason, contact us. We facilitate change of name for companies.

Edit Content

Name Reservations

Not ready to register your new company now, but you want to reserve a unique name so that you may use it later?

We can help you to reserve the company name before someone else takes it, and you can use it whenever you’re ready.

First Transfer Secretaries (Private) Limited is the leading securities Transfer Secretarial firm in Zimbabwe, managing over 290,000 account records and over 42% of the market share of counters on the ZSE.

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